ABOUT THE OPPORTUNITY

IPC seeks a mission-driven Administrative Assistant to lead our front desk administration at our Hartford, CT office and support our various departments as a partner committed to ensuring administrative excellence. The ideal candidate is self-driven with strong communication and organizational skills. We are looking for someone who is an effective multi-tasker, dependable, and collaborative in their work with IPC and its affiliated entities.

This part-time role (20 hours per week), which could expand into a full-time role in time, requires the individual to serve as a leader in customer service, records management, and general office administration. The work hours for the Administrative Assistant at the Hartford, CT office are 9:00 am – 1:00 pm ET, Monday – Friday. This role reports to the Chief Financial Officer as part of the IPC Operations team but will support all departments of the organization.

Responsibilities include, but are not limited to:

Supporting the organization on various tasks, which may include scheduling meetings, connecting with partners, coordinating conference registrations, etc.
Being the initial point of contact for IPC by greeting clients, answering the phone and general emails, set up / clean-up for client meetings, and receiving/creating deliveries
Maintaining mail preparation and distribution
Coordinating internal and external meetings for staff
Research, plan, and arrange travel, meals, and hotels for on-site staff meetings
Prepare and lead the creation and organization of documents, spreadsheets, confidential records, and presentations
General office tasks as needed such as ordering supplies, maintaining supply inventory, building/office management, etc.

This is a unique opportunity to play a key role in a growing, mission-oriented organization, and as such successful candidates will be expected to apply an “all hands” approach.

Requirements

Education & Experience:

The qualified candidate will have at least a High School Diploma and a minimum of 2 years of experience in an administrative or retail setting.

Skills:

IPC seeks candidates that exhibit both mission alignment and professional competency in the following areas:

Ability to read and analyze company documents and distribute them internally
Strong organizational skills and demonstrated ability to prioritize competing demands and perform multiple tasks with respect to internal and external deadlines
Working knowledge of general office equipment
Proficiency in the Microsoft Office Suite, particularly Outlook Calendars
Excellent written and verbal communication skills
Attention to detail and problem-solving skills
Ability to work independently and take ownership of their own tasks

Above all, an ideal candidate will be eager to learn and grow in a collaborative fast-paced team environment.

Benefits

IPC Offers a comprehensive total rewards package that includes:

Hourly rate range: $18 to $22 per hour, depending on experience.
Generous benefits package that includes:

o Medical
o Dental
o Vision
o Dependent Care/ Medical Flexible Spending Account
o Life/AD&D/STD/LTD Insurances

Up to 6% 401K employer match
Career development and advancement opportunities
Generous holiday (includes 13 paid holidays), vacation, sick, and PTO (prorated to a 20-hour work week)
A commitment to work-life balance
Inclusion and diversity as a priority
A collaborative and mission-driven work environment at our Hartford, CT office.

Apply for this job