Administrative Assistant, Part Time
  • United States, Connecticut, Hartford
  • Operations
  • Part-time
  • $18 - $22 per hour
Overview | Apply
Description

ABOUT THE OPPORTUNITY 


IPC seeks a mission-driven Administrative Assistant to lead our front desk administration at our Hartford, CT office and support our various departments as a partner committed to ensuring administrative excellence. The ideal candidate is self-driven with strong communication and organizational skills.   We are looking for someone who is an effective multi-tasker, dependable, and collaborative in their work with IPC and its affiliated entities. 

This part-time role (20 hours per week), which could expand into a full-time role in time, requires the individual to serve as a leader in customer service, records management, and general office administration. The work hours for the Administrative Assistant at the Hartford, CT office are 9:00 am – 1:00 pm ET, Monday – Friday. This role reports to the Chief Financial Officer as part of the IPC Operations team but will support all departments of the organization.


Responsibilities include, but are not limited to: 

 
  • Supporting the organization on various tasks, which may include scheduling meetings, connecting with partners, coordinating conference registrations, etc.
  • Being the initial point of contact for IPC by greeting clients, answering the phone and general emails, set up / clean-up for client meetings, and receiving/creating deliveries
  • Maintaining mail preparation and distribution 
  • Coordinating internal and external meetings for staff
  • Research, plan, and arrange travel, meals, and hotels for on-site staff meetings
  • Prepare and lead the creation and organization of documents, spreadsheets, confidential records, and presentations
  • General office tasks as needed such as ordering supplies, maintaining supply inventory, building/office management, etc. 

This is a unique opportunity to play a key role in a growing, mission-oriented organization, and as such successful candidates will be expected to apply an “all hands” approach.




Requirements

Education & Experience:

The qualified candidate will have at least a High School Diploma and a minimum of 2 years of experience in an administrative or retail setting. 

Skills:

IPC seeks candidates that exhibit both mission alignment and professional competency in the following areas: 

  • Ability to read and analyze company documents and distribute them internally
  • Strong organizational skills and demonstrated ability to prioritize competing demands and perform multiple tasks with respect to internal and external deadlines
  • Working knowledge of general office equipment
  • Proficiency in the Microsoft Office Suite, particularly Outlook Calendars
  • Excellent written and verbal communication skills
  • Attention to detail and problem-solving skills
  • Ability to work independently and take ownership of their own tasks

Above all, an ideal candidate will be eager to learn and grow in a collaborative fast-paced team environment.


Benefits

IPC Offers a comprehensive total rewards package that includes:

 
  •  Hourly rate range: $18 to $22 per hour, depending on experience.
  • Generous benefits package that includes:
          o Medical
          o Dental
          o Vision
          o Dependent Care/ Medical Flexible Spending Account
          o Life/AD&D/STD/LTD Insurances
  • Up to 6% 401K employer match
  •  Career development and advancement opportunities
  • Generous holiday (includes 13 paid holidays), vacation, sick, and PTO (prorated to a 20-hour work week)
  • A commitment to work-life balance 
  • Inclusion and diversity as a priority
  • A collaborative and mission-driven work environment at our Hartford, CT office.